For supper clubs, pop-ups, workshops and tastings
Your event spreadsheet was fine until the fourth dinner.
eventuley is one place for the calendar, the guest list, the tasks, the money in and out, and the crates that have to come home. On a laptop at the desk. On a phone in the kitchen.
One event, one seat, 100 contacts. No card, no trial running out.
Saturday Supper, no. 12
Confirmed
Headcount and profit are worked out from the records — never typed in twice.
You already know how the spreadsheet breaks.
Every small events team builds the same spreadsheet, and it fails in the same five ways — usually somewhere around the fourth dinner, when the first three went fine and nobody thought to change anything.
1
The numbers stop agreeing.
Your business profit and the sum of your events' profit drift apart, because some costs belong to no event and nothing points at the gap.
2
A metric that means nothing.
Budget utilisation dividing spend by expected revenue instead of the budget you actually set. It still looks like a number.
3
Money loses a penny at a time.
Amounts kept as decimals, rounding quietly, until the total is wrong by an amount you cannot find.
4
"Most profitable event:" and then an empty cell.
The label got made. The formula behind it never did.
5
The equipment sheet with no rows in it.
Headers, one formula, and nothing else — a control that got designed and could not be kept up by hand.
None of that is a discipline problem. Each one is something a spreadsheet cannot make impossible, and a data model can.
Six things to track. One set of numbers.
Events
Idea, planned, confirmed, done. Venue, organiser, the budget you set and the revenue you expect.
Guests
A contact book. Invited, confirmed, attended. Pax and payment on each one. The headcount works itself out.
Tasks
Assigned to a person by name, attached to an event, and overdue somewhere you will actually see it.
Money
Income and expense with a category and a counterparty. Profit per event, and overheads that reconcile instead of vanishing.
Inventory
What you own, who is holding it, what went out to Saturday, and what has not come back.
Calendar
The month at a glance, with every event on it and everything that falls due.
Every feature on every plan.
You pay for scale, not for capability. Financial reporting, inventory, multi-currency and export are on the free plan too. Annual billing takes two months off.
Free
$0
Pro
$19 /mo
Business
$49 /mo
Enterprise
$99 /mo
Questions worth asking first.
The things people want to know before they sign up, answered without having to.
Is eventuley really free?
Yes, and it is not a trial. The free plan runs one active event, one seat and up to 100 contacts, for as long as you like, with no card. Every feature is on it — financial reporting, inventory, multi-currency and export included. You pay for scale, not for capability.
What counts as an active event?
Anything not yet completed or cancelled. An idea, a planned event and a confirmed one all count against the limit; a finished one does not. So on the free plan you run one event, complete it, and start the next — indefinitely.
Can I use it with my team?
Not on the free plan — one seat means one person. Pro is five seats and Business is ten. The invite controls stay visible on Free rather than hidden, so you can see what you would be turning on before you pay for it.
Will it replace my event budget spreadsheet?
That is what it is for. It was built from a real operations spreadsheet belonging to a working events team, read line by line, and the five failures above came out of that workbook rather than out of an argument. The difference is not a longer feature list — it is that a data model can make those five impossible and a grid of cells cannot.
Can I see the profit on each event?
Yes. Income and expenses each carry a category and a counterparty, so every event has its own profit — and the overheads that belong to no event reconcile against the business total instead of quietly disappearing from it.
Does it work on a phone?
It runs in a phone browser, and it was designed for the phone-in-a-kitchen case rather than adapted to it: large touch targets, and contrast that survives bad light and a screen held at arm's length.
Which currencies and timezones does it handle?
Every ISO 4217 currency and every IANA timezone. Amounts are held as whole minor units with the currency's own number of decimal places — never an assumed two, so yen and dinar are both correct — and an event shows in its venue's timezone with the zone named, not in yours.
Where is my data, and can I get it out?
The database is hosted in the EU. Export is on every plan including Free, and it survives cancellation: a workspace that lapses becomes read-only rather than closed, so you can always read and always export.
Written from the same workbook.
Longer notes on the failures above, and on what a data model does about them.
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Why event spreadsheets fail, in eight specific ways
Not opinion. Eight failures read out of one real events operations workbook, and what each one costs before anybody notices it.
Start with one event.
Built from a real operations spreadsheet from a working events team, read line by line. Every failure above came out of it.
Create your first eventThe free plan is not a trial. It stays free.